Bills and Expenses

Bills & Expense Management

Track vendor bills, manage approvals, and process payments with complete expense accrual accounting.

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Bills and Expenses screenshot

From Invoice to Payment

1

Submit

Enter vendor bills or sync from Ramp or Bill.com / Divvy (Spend & Expense). Attach receipts and assign to funds.

2

Review

Route for approval. Track status at each stage of the workflow.

3

Approve

Authorized approvers sign off. Accruals post to the correct period.

4

Pay

Process payments. Complete audit trail from invoice to disbursement.

Complete AP Workflow

From Receipt to Reconciliation

Manage the full payables lifecycle with vendor tracking, approval routing, and automatic fund allocation.

Vendor Management & 1099 Tracking
Track vendors, payment terms, and 1099 compliance with TIN verification.
Bill Tracking & AP Aging
See upcoming bills, due dates, payment status, and accounts payable aging.
Approval Workflows
Route bills for approval before payment with proper expense accruals.
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Bills

Listening

Scanning: Worship Arts Supply

Extracting details...

C

City Power & Light

Jan 15Pending
$843
O

Office Depot

Jan 18Approved
$235
W

Worship Arts Supply

Jan 20Scheduled
$1250
A

ABC Insurance

Jan 25Pending
$3200

Corporate Card Sync

Connect Ramp or Bill.com / Divvy to import card activity, map categories, and match receipts.

Ramp

Ramp

Sync corporate card transactions and reimbursements. Auto-categorize, match receipts, and post journal entries.

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Bill.com

Bill.com / Divvy

Import cleared card activity, map budgets and categories to your chart of accounts, and keep spend aligned with fund reporting.

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Free to Start.
Scales as You Grow.

No credit card required. Most features are free for churches with up to $20k in monthly expenses.

Billing period

Starter

For churches with up to $20k in monthly expenses

Free

  • 1 Bank Connection
  • 3 Users
  • Unlimited Funds
  • Donor Insights
  • 1 Active Budget
  • Standard GAAP Reports
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Scale

Scale-based pricing for larger churches

$100/month

$0 – $1.5M
  • Unlimited Bank Connections
  • Unlimited Users
  • Custom Roles
  • Custom Reports
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GrainPayroll

Pay your church staff and file payroll taxes, with every pay run posted to the right fund.

  • Auto fund allocation
  • Mobile time clock & approvals
  • Direct deposit
  • Federal & state tax filings

$50/month base

+ $10 per employee / month

Works with every accounting plan. No upgrade required.

Explore Payroll

Ready to see Bills and Expenses in action?

Start free, or watch a short demo to see how Grain Ledger can help your church.

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