Bills & Expense Management
Track vendor bills, manage approvals, and process payments with complete expense accrual accounting.
From Invoice to Payment
Submit
Enter vendor bills or sync from Ramp or Bill.com / Divvy (Spend & Expense). Attach receipts and assign to funds.
Review
Route for approval. Track status at each stage of the workflow.
Approve
Authorized approvers sign off. Accruals post to the correct period.
Pay
Process payments. Complete audit trail from invoice to disbursement.
Complete AP Workflow
From Receipt to Reconciliation
Manage the full payables lifecycle with vendor tracking, approval routing, and automatic fund allocation.
- Vendor Management & 1099 Tracking
- Track vendors, payment terms, and 1099 compliance with TIN verification.
- Bill Tracking & AP Aging
- See upcoming bills, due dates, payment status, and accounts payable aging.
- Approval Workflows
- Route bills for approval before payment with proper expense accruals.
Bills
Scanning: Worship Arts Supply
Extracting details...
City Power & Light
City Power & Light
Utilities
Office Depot
Office Depot
Supplies
Worship Arts Supply
Worship Arts Supply
Ministry
ABC Insurance
ABC Insurance
Insurance
Corporate Card Sync
Connect Ramp or Bill.com / Divvy to import card activity, map categories, and match receipts.
Ramp
Sync corporate card transactions and reimbursements. Auto-categorize, match receipts, and post journal entries.
Bill.com / Divvy
Import cleared card activity, map budgets and categories to your chart of accounts, and keep spend aligned with fund reporting.
Free Church Accounting
Free to Start. Scales as You Grow.
No credit card required. Most features free for churches under $20k in monthly spend.
Starter
For churches under $20k in monthly spend
Accounting
- 1 Bank Connection
- Unlimited Funds
- Accrual & Cash Basis
- 3 Users
- Standard Roles
- One-Click QuickBooks Migration
Giving Intelligence
- Donor Insights
- Donor Development
- DAF Analytics
- Giving Statements
- ChMS Integrations
Spend Management
- ≤ $20k Monthly Expenses
- AI Invoice Scanning
Budgets
- 1 Active Budget
Reporting
- Standard GAAP Reports
- Custom Dashboards
- Dimension Tags Reporting
Support
Growth
Popular
For growing congregations
Accounting
- 3 Bank Connections
- Unlimited Funds
- Accrual & Cash Basis
- 3 Users
- Standard Roles
- One-Click QuickBooks Migration
Giving Intelligence
- Donor Insights
- Donor Development
- DAF Analytics
- Giving Statements
- ChMS Integrations
Spend Management
- Unlimited Monthly Expenses
- AI Invoice Scanning
- Email Invoice Automation
Budgets
- Unlimited Active Budgets
Reporting
- Standard GAAP Reports
- Custom Dashboards
- Dimension Tags Reporting
Support
- Priority Email
Enterprise
For larger churches with complex needs
Accounting
- Accrual & Cash Basis
- Unlimited Bank Connections
- Unlimited Funds
- Unlimited Users
- Custom Roles
- One-Click QuickBooks Migration
Giving Intelligence
- Donor Insights
- Donor Development
- DAF Analytics
- Giving Statements
- ChMS Integrations
Spend Management
- Unlimited Monthly Expenses
- AI Invoice Scanning
- Email Invoice Automation
Budgets
- Unlimited Active Budgets
- Multi-Scenario Planning
Reporting
- Custom Reports
- Custom Dashboards
- Dimension Tags Reporting
Support
- Phone
Church Payroll
A standalone product, built into Grain
Pay your church staff, file payroll taxes, and keep every paycheck tied to the right fund. Priced and packaged on its own — no plan upgrade required.
Run church payroll without the bookkeeping cleanup
Modern payroll, time tracking, and tax filings — with every pay run posting straight to the right fund. No exporting, no re-keying, no month-end mess.
No plan upgrade required - works with Starter, Growth, or Enterprise
Simple, transparent pricing
Everything included
Ready to see Bills and Expenses in action?
Schedule a demo to see how Grain Ledger can help your church.