Starter
For churches with up to $20k in monthly expenses
Free
- 1 Bank Account
- 3 Users
- Unlimited Funds
- Donor Insights
- 1 Active Budget
- Standard GAAP Reports
Bills and Expenses
Bills & Expense Management
Track vendor bills, manage approvals, and process payments with complete expense accrual accounting.
From Invoice to Payment
1
Submit
Enter vendor bills or sync from Ramp or Bill.com / Divvy (Spend & Expense). Attach receipts and assign to funds.
2
Review
Route for approval. Track status at each stage of the workflow.
3
Approve
Authorized approvers sign off. Accruals post to the correct period.
4
Pay
Process payments. Complete audit trail from invoice to disbursement.
Complete AP Workflow
From Receipt to Reconciliation
Manage the full payables lifecycle with vendor tracking, approval routing, and automatic fund allocation. Payables and card imports sit in the same ledger as your funds, so treasurers can see what is left in each ministry before approving a check. For the full picture, see our church fund accounting software on bills, giving sync, and board-ready reporting.
- Vendor Management & 1099 Tracking
- Track vendors, payment terms, and 1099 compliance with TIN verification.
- Bill Tracking & AP Aging
- See upcoming bills, due dates, payment status, and accounts payable aging.
- Approval Workflows
- Route bills for approval before payment with proper expense accruals.
Bills
Listening at bills@grace.grain.church
Listening
Scanning: Worship Arts Supply
Extracting details...
Vendor & Category
Amount
Due Date
Status
C
City Power & Light
Jan 15Pending
C
City Power & Light
Utilities
$842.50
Jan 15
Pending
O
Office Depot
Jan 18Approved
O
Office Depot
Supplies
$234.99
Jan 18
Approved
W
Worship Arts Supply
Jan 20Scheduled
W
Worship Arts Supply
Ministry
$1250.00
Jan 20
Scheduled
A
ABC Insurance
Jan 25Pending
A
ABC Insurance
Insurance
$3200.00
Jan 25
Pending
Corporate Card Sync
Connect Ramp or Bill.com / Divvy to import card activity, map categories, and match receipts.
Ramp
Sync corporate card transactions and reimbursements. Auto-categorize, match receipts, and post journal entries.
Bill.com / Divvy
Import cleared card activity, map budgets and categories to your chart of accounts, and keep spend aligned with fund reporting.
Free to Start.
Scales as You Grow.
No credit card required. Most features are free for churches with up to $20k in monthly expenses.
Growth
For churches with up to $1M in annualized revenue or expenses
$70/month
- 3 Bank Accounts
- Unlimited Users
- Up to $1M a Year in Revenue or Expenses
- Email Invoice Automation
- Unlimited Active Budgets
- Priority Email
Scale
Scale-based pricing for larger churches
From$100/month
+$50/month for each full $500k above $1M
- Unlimited Bank Accounts
- Unlimited Users
- Custom Roles
- Custom Reports
GrainPayroll
Pay your church staff and file payroll taxes, with every pay run posted to the right fund.
- Auto fund allocation
- Mobile time clock & approvals
- Direct deposit
- Federal & state tax filings
$50/month base
+ $10 per employee / month
Works with every accounting plan. No upgrade required.
Explore PayrollStarter
Growth
Scale
Accounting
Starter
- 1 Bank Account
- Unlimited Funds
- Accrual & Cash Basis
- 3 Users
- Standard Roles
- One-Click QuickBooks Migration
Growth
- 3 Bank Accounts
- Unlimited Funds
- Accrual & Cash Basis
- Unlimited Users
- Standard Roles
- One-Click QuickBooks Migration
Scale
- Unlimited Bank Accounts
- Unlimited Funds
- Accrual & Cash Basis
- Unlimited Users
- Custom Roles
- One-Click QuickBooks Migration
Giving Intelligence
Starter
- Donor Insights
- Donor Development
- DAF Analytics
- Giving Statements
- ChMS Integrations
Growth
- Donor Insights
- Donor Development
- DAF Analytics
- Giving Statements
- ChMS Integrations
Scale
- Donor Insights
- Donor Development
- DAF Analytics
- Giving Statements
- ChMS Integrations
Spend Management
Starter
- ≤ $20k Monthly Expenses
- AI Invoice Scanning
Growth
- Up to $1M a Year in Revenue or Expenses
- AI Invoice Scanning
- Email Invoice Automation
Scale
- Unlimited Monthly Expenses
- AI Invoice Scanning
- Email Invoice Automation
Budgets
Starter
- 1 Active Budget
Growth
- Unlimited Active Budgets
Scale
- Unlimited Active Budgets
- Multi-Scenario Planning
Reporting
Starter
- Standard GAAP Reports
- Custom Dashboards
- Dimension Tags Reporting
Growth
- Standard GAAP Reports
- Custom Dashboards
- Dimension Tags Reporting
Scale
- Custom Reports
- Custom Dashboards
- Dimension Tags Reporting
Support
Starter
Growth
- Priority Email
- MCP access
Scale
- Phone
- MCP access
- REST API access
Ready to see Bills and Expenses in action?
Start free, or watch a short demo to see how Grain Ledger can help your church.