What is church accounting software?

Church accounting software is specialized financial management software designed for religious organizations. Unlike standard accounting software, it includes fund-based accounting to track restricted and unrestricted donations, generate donor statements, and produce GAAP-compliant financial reports for nonprofit organizations.

How much does Grain Ledger church accounting software cost?

Grain Ledger offers a free Starter plan for churches with up to $20,000 in annual contributions. The Growth plan is $70/month for growing congregations. Contact us for custom pricing for larger organizations with complex needs.

Does Grain Ledger integrate with giving platforms like Pushpay and Planning Center?

Grain Ledger integrates with Planning Center, Pushpay, and Rock RMS. Donations automatically sync to your accounting system with intelligent donor matching and settlement reconciliation.

Is Grain Ledger a QuickBooks alternative for churches?

Yes, Grain Ledger is designed as a modern alternative to QuickBooks for churches. Unlike QuickBooks, Grain Ledger includes built-in fund accounting, giving integrations, donor management, and GAAP-compliant reporting specifically designed for nonprofit religious organizations.

What is fund-based accounting for churches?

Fund-based accounting is a system that tracks money by designated purpose or restriction. Churches use it to separately track building funds, mission funds, general operating funds, and other designated gifts to ensure donations are used as donors intended and to maintain compliance with nonprofit accounting standards.

Payroll/Built for churches

Run church payroll without the cleanup

Pay your team, file payroll taxes, and keep every dollar tied to the right fund — all from the same system that runs your books. No exporting, no re-keying, no month-end mess.

Schedule a Demo See pricing

Direct deposit
Mobile time clock
Auto fund allocation
Federal & state filings

app.grainledger.com / payroll

Payroll Dashboard

Grace Community Church

Tax ready

Total payroll cost

$71,365

Apr 12 - Apr 25

Net payroll

$54,208

47 employees

Taxes

$12,460

Prepared

Next pay date

Apr 30

On schedule

Recent pay runs

Matched to ledger entries

Pay runEmployeesCostStatus

Apr 12 - Apr 25

47$71,365Completed

Mar 29 - Apr 11

46$69,840Completed

Mar 15 - Mar 28

46$70,210Completed

Cost breakdown

Current run

$71.4kTotal

Net pay$54,208

Taxes$12,460

Benefits$4,697

Payroll approved

Apr 12 - Apr 25 - 47 people - $71,365

Posting to ledger

Grace Community

Clocked in

Kids Ministry

02:41

Sunday services

Today

Apr 21

Synced

In8:56 AM

Break12:15 PM

Back12:45 PM

Week

24.5h

Approval

Ready

Payroll lives where your books live

No more exporting from Gusto or ADP and importing into QuickBooks. Run payroll, see the cost, and watch it post to the ledger — all in one place.

Time tracking your hourly team will use

Nursery, facilities, worship, and event staff clock in from their phone. Managers approve hours before payroll runs, so finance is never chasing screenshots.

Every paycheck split by fund and ministry

Allocate pay across funds, departments, campuses, events, and roles automatically. Board reports and budget views finally match how your church actually spends.

Grace Community

Clocked in

Kids Ministry

02:41

Sunday services shift

Today

Apr 21, 2026

Synced

Clock in8:56 AM

Meal break12:15 PM

Back12:45 PM

Week

24.5h

Approval

Ready

Mobile time clock

Time tracking your hourly team will actually use

Staff clock in and out from the Grain app. Managers approve hours before payroll runs. By the time you hit Run, every shift is already accurate, allocated, and ready to post.

Time approved

Hourly shifts reviewed and signed off by managers

Payroll reviewed

Gross pay, taxes, benefits, and direct deposit confirmed

Journal posted

Fund and ministry splits land in the ledger automatically

Fund-aware payroll

Every paycheck ends up in the right fund

Salaries, hourly wages, benefits, taxes, and reimbursements split across funds, ministries, campuses, and events the same way the rest of Grain does — with no manual journal entries to clean up after.

Clergy and staff payroll

Direct deposit

Auto fund splits

Board-ready reporting

Payroll journal preview

Fund and ministry allocations

Balanced

General fund

Pastoral care

$32,480

Kids ministry

Sunday childcare

$8,765

Facilities

Campus operations

$18,940

Audit trail

Run, approvals, deposits, and journal entry stay linked.

Budget ready

Labor lands in the right funds and ministries.

Tax and filing queue

Federal, state, and year-end work

Form 941

Apr 30

Prepared

State withholding

Apr 30

Scheduled

Unemployment filing

May 1

Queued

W-2 preparation

Year-end

Tracked

Tax filings & direct deposit

Stay ahead of every payroll tax and filing

Form 941s, state withholding, unemployment, and W-2s are tracked, prepared, and filed on schedule. You see exactly what's due, when it went out, and how it ties back to each pay run.

Federal Form 941 quarterly filings

Annual W-2 preparation

State withholding and unemployment

Audit trail for every pay run

Simple payroll pricing

$50/month + $10 per employee

Add payroll to any Grain plan. Includes time tracking, direct deposit, federal and state tax filings, and automatic fund allocation. No per-feature add-ons.

Schedule a Demo

Free Church Accounting

Free to Start. Scales as You Grow.

No credit card required. Most features free for churches under $20k in monthly spend.

MonthlyYearly2 months free

Starter

For churches under $20k in monthly spend

Free

Get started

Accounting

1 Bank Connection
Unlimited Funds
Accrual & Cash Basis
3 Users
Standard Roles
One-Click QuickBooks Migration

Giving Intelligence

Donor Insights
Donor Development
DAF Analytics
Giving Statements
ChMS Integrations

Spend Management

≤ $20k Monthly Expenses
AI Invoice Scanning

Budgets

1 Active Budget

Reporting

Standard GAAP Reports
Custom Dashboards
Dimension Tags Reporting

Support

Growth

Popular

For growing congregations

$70/month

Get started

Accounting

3 Bank Connections
Unlimited Funds
Accrual & Cash Basis
3 Users
Standard Roles
One-Click QuickBooks Migration

Giving Intelligence

Donor Insights
Donor Development
DAF Analytics
Giving Statements
ChMS Integrations

Spend Management

Unlimited Monthly Expenses
AI Invoice Scanning
Email Invoice Automation

Budgets

Unlimited Active Budgets

Reporting

Standard GAAP Reports
Custom Dashboards
Dimension Tags Reporting

Support

Priority Email

Enterprise

For larger churches with complex needs

Schedule a Demo

Accounting

Accrual & Cash Basis
Unlimited Bank Connections
Unlimited Funds
Unlimited Users
Custom Roles
One-Click QuickBooks Migration

Giving Intelligence

Donor Insights
Donor Development
DAF Analytics
Giving Statements
ChMS Integrations

Spend Management

Unlimited Monthly Expenses
AI Invoice Scanning
Email Invoice Automation

Budgets

Unlimited Active Budgets
Multi-Scenario Planning

Reporting

Custom Reports
Custom Dashboards
Dimension Tags Reporting

Support

Phone

Church Payroll

A standalone product, built into Grain

Pay your church staff, file payroll taxes, and keep every paycheck tied to the right fund. Priced and packaged on its own — no plan upgrade required.

Standalone product/Built for churches

Run church payroll without the bookkeeping cleanup

Modern payroll, time tracking, and tax filings — with every pay run posting straight to the right fund. No exporting, no re-keying, no month-end mess.

Explore Payroll Schedule a Demo

No plan upgrade required - works with Starter, Growth, or Enterprise

Simple, transparent pricing

$50/month base

+ $10per employee / month

Everything included

Auto fund allocation

Mobile time clock & approvals

Direct deposit

Federal & state tax filings

See church payroll built into your books

Get a 30-minute walkthrough of payroll, time tracking, tax filings, and fund allocation working together inside Grain.

Schedule a Demo