Budgeting

Budgets That Track Every Ministry

Plan by fund and department. Compare budget scenarios, track spending vs. actual in real time, and manage transfers across ministries.

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Budgeting screenshot

Plan, Collaborate, Approve

Build your budget together with ministry leaders, track spending in real time, and route changes through approval workflows so nothing goes live without oversight.

2026 General Fund Budget

Draft
SarahGibsonMarcus
36 accounts+$189,089 income-$466,953 expense-$277,864 net
ACCOUNT
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
OCT
NOV
DEC
TOTAL
REVENUE
4110
$33,700
$18,520 (55%)
4120
$12,400
$6,200 (50%)
4130
$6,000
$3,200 (53%)
4140
$3,250
$1,400 (43%)
Total Revenue
$55,350
EXPENSE
5110
$28,100
$26,100 (93%)
5120
$2,160
$1,890 (88%)
5210
$4,050
$3,200 (79%)
5220
$3,170
$2,400 (76%)
5230
$2,400
$1,650 (69%)
5240
$8,850
$6,200 (70%)
5250
$1,800
$1,200 (67%)
5260
$1,520
$1,520 (100%)
5270
$460
$280 (61%)
Total Expense
$52,510
Net Income
$+2,840

Financial Oversight

Know Where Every Dollar Goes

Compare planned vs. actual spending across all ministries. Catch variances early and keep your congregation informed.

Fund and Department Budgets
Create budgets by fund, department, or dimension. Roll up to ministry-level views.
Multiple Scenarios
Compare proposed vs. approved vs. revised budgets. Track changes over the fiscal year.
Budget vs. Actual
See real-time variance. Drill into any line item to understand the difference.
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Budget vs. Actual

General Fund

Total Budget

$150,500

Actual Spent

$141,140

Remaining

$9,360

CategoryBudgetActualVariance
Staff Compensation
$85,000$82,340+$2,660
Worship & Music
$12,000$11,200+$800
Youth Programs
$8,500$9,100-$600
Missions Support
$24,000$18,500+$5,500
Building Maintenance
$15,000$14,200+$800
Office & Admin
$6,000$5,800+$200

Budget Dashboard

Real-time variance tracking across all ministries.

Ministry Variance

General
$43k / $50k15%
Missions
$23k / $25k8%
Youth
$12k / $15k22%

Free to Start.
Scales as You Grow.

No credit card required. Most features are free for churches with up to $20k in monthly expenses.

Billing period

Starter

For churches with up to $20k in monthly expenses

Free

  • 1 Bank Connection
  • 3 Users
  • Unlimited Funds
  • Donor Insights
  • 1 Active Budget
  • Standard GAAP Reports
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Scale

Scale-based pricing for larger churches

$100/month

$0 – $1.5M
  • Unlimited Bank Connections
  • Unlimited Users
  • Custom Roles
  • Custom Reports
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GrainPayroll

Pay your church staff and file payroll taxes, with every pay run posted to the right fund.

  • Auto fund allocation
  • Mobile time clock & approvals
  • Direct deposit
  • Federal & state tax filings

$50/month base

+ $10 per employee / month

Works with every accounting plan. No upgrade required.

Explore Payroll

Ready to see Budgeting in action?

Start free, or watch a short demo to see how Grain Ledger can help your church.

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