Accounts Payable Built for Church Finance Teams
Track vendor bills from submission through approval to payment. Grain Ledger handles AP aging, accruals, and fund allocation so nothing falls through the cracks.
Challenges we hear from churches like yours
Grain Ledger is built to replace spreadsheet risk with fund accounting that scales.
Bills paid without approval
Approval workflows ensure every bill is reviewed before payment so finance policies are enforced in software, not just in theory.
No idea what is outstanding
AP aging reports show what is due, what is overdue, and what is coming so your church never misses a payment or pays a bill twice.
Vendor records scattered across inboxes
Centralize vendor information, TINs, payment terms, and bill history in one place so 1099 season is straightforward.
How Grain helps
Explore product areas that map to what you need, then book a demo for a tailored walkthrough.
Common questions
- Does Grain support bill approval workflows?
- Yes. Submit bills, route them for approval, and post accruals to the correct period. Approvers can review from anywhere since Grain is cloud-based.
- Can we split a bill across multiple funds?
- Yes. Allocate bill lines across funds and dimensions so shared expenses like utilities or insurance are properly distributed.
- Does Grain track 1099 vendors?
- Yes. Vendor records include TIN tracking and payment history to support year-end 1099 preparation.
Free Church Accounting
Free to Start. Scales as You Grow.
No credit card required. Most features free for churches under $20k in monthly spend.
Starter
For churches under $20k in monthly spend
Accounting
- 1 Bank Connection
- Unlimited Funds
- Accrual & Cash Basis
- 3 Users
- Standard Roles
- One-Click QuickBooks Migration
Giving Intelligence
- Donor Insights
- Donor Development
- DAF Analytics
- Giving Statements
- ChMS Integrations
Spend Management
- ≤ $20k Monthly Expenses
- AI Invoice Scanning
Budgets
- 1 Active Budget
Reporting
- Standard GAAP Reports
- Custom Dashboards
- Dimension Tags Reporting
Support
Growth
Popular
For growing congregations
Accounting
- 3 Bank Connections
- Unlimited Funds
- Accrual & Cash Basis
- 3 Users
- Standard Roles
- One-Click QuickBooks Migration
Giving Intelligence
- Donor Insights
- Donor Development
- DAF Analytics
- Giving Statements
- ChMS Integrations
Spend Management
- Unlimited Monthly Expenses
- AI Invoice Scanning
- Email Invoice Automation
Budgets
- Unlimited Active Budgets
Reporting
- Standard GAAP Reports
- Custom Dashboards
- Dimension Tags Reporting
Support
- Priority Email
Enterprise
For larger churches with complex needs
Accounting
- Accrual & Cash Basis
- Unlimited Bank Connections
- Unlimited Funds
- Unlimited Users
- Custom Roles
- One-Click QuickBooks Migration
Giving Intelligence
- Donor Insights
- Donor Development
- DAF Analytics
- Giving Statements
- ChMS Integrations
Spend Management
- Unlimited Monthly Expenses
- AI Invoice Scanning
- Email Invoice Automation
Budgets
- Unlimited Active Budgets
- Multi-Scenario Planning
Reporting
- Custom Reports
- Custom Dashboards
- Dimension Tags Reporting
Support
- Phone
Church Payroll
A standalone product, built into Grain
Pay your church staff, file payroll taxes, and keep every paycheck tied to the right fund. Priced and packaged on its own — no plan upgrade required.
Run church payroll without the bookkeeping cleanup
Modern payroll, time tracking, and tax filings — with every pay run posting straight to the right fund. No exporting, no re-keying, no month-end mess.
No plan upgrade required - works with Starter, Growth, or Enterprise
Simple, transparent pricing
Everything included
Never miss an approval. Never lose a vendor invoice.
See how Grain Ledger handles church accounts payable with approval workflows, AP aging, and fund allocation.