Solve this pain point

Church Expense Management With Approvals

From vendor invoices to ministry card spend, route spending through approval, post to the right fund, and see AP aging without maintaining a second system.

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Church expense and bill management in Grain Ledger

See Grain Ledger church accounting software for the full product overview, or compare accounting software for churches on fund balances, giving imports, and board-ready reporting.

Challenges we hear from churches like yours

Grain Ledger is built to replace spreadsheet risk with fund accounting that scales.

  • Receipts stuck in email

    Centralize bills and card transactions with workflows that attach context before payment, not months after.

  • Surprise card charges

    Import Ramp or Bill.com activity and map spend to your chart of accounts and funds before reconciliation becomes a puzzle.

  • Stop scrambling for W-9s in January

    Track vendors, TINs, and payment history through the year so 1099 season is a report, not a research project.

How Grain helps

Explore the product areas that match your needs, then start free or watch a short demo.

Common questions

Does Grain do bill approval workflows?
Yes. Bills can be submitted, reviewed, and approved before payment so policies are enforced and accruals hit the correct period.
Do you integrate with Ramp or Bill.com?
Yes. Grain integrates with Ramp and Bill.com Divvy so card spend can flow into your accounting with categorization and matching.
Can expenses be allocated across funds?
Yes. Split and allocate lines across funds and dimensions so shared costs reflect your ministry structure.

Free to Start.
Scales as You Grow.

No credit card required. Most features are free for churches with up to $20k in monthly expenses.

Billing period

Starter

For churches with up to $20k in monthly expenses

Free

  • 1 Bank Connection
  • 3 Users
  • Unlimited Funds
  • Donor Insights
  • 1 Active Budget
  • Standard GAAP Reports
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Scale

Scale-based pricing for larger churches

$100/month

$0 – $1.5M
  • Unlimited Bank Connections
  • Unlimited Users
  • Custom Roles
  • Custom Reports
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GrainPayroll

Pay your church staff and file payroll taxes, with every pay run posted to the right fund.

  • Auto fund allocation
  • Mobile time clock & approvals
  • Direct deposit
  • Federal & state tax filings

$50/month base

+ $10 per employee / month

Works with every accounting plan. No upgrade required.

Explore Payroll

Every bill approved. Every dollar in the right fund.

See how Grain Ledger handles vendor bills, card imports, approval workflows, and 1099 tracking in one system.

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