Grain Ledger vs Aplos: Modern Fund Accounting for Churches
Both tools serve churches, but Grain Ledger is built around native fund-based double-entry accounting, live giving integrations, Plaid bank reconciliation, and a modern workflow for treasurers and finance teams.
Challenges we hear from churches like yours
Grain Ledger is built to replace spreadsheet risk with fund accounting that scales.
Giving platform to ledger, not just donor CRM
Grain Ledger syncs donations from Planning Center, Pushpay, and Rock RMS into journal entries with fund mapping and settlement reconciliation—not just donor records.
Bank sync and reconciliation in one system
Connect church bank accounts via Plaid, categorize by fund, match to the ledger, and close the month without exporting to spreadsheets.
Board-ready GAAP-style reporting
Produce balance sheets, statements of activities, fund balance reports, and audit-ready detail from the same ledger your team uses daily.
How Grain helps
Explore product areas that map to what you need, then book a demo for a tailored walkthrough.
Common questions
- How does Grain Ledger compare to Aplos for church accounting?
- Grain Ledger focuses on modern fund-based double-entry accounting with native integrations for Planning Center, Pushpay, Rock RMS, Ramp, and Bill.com, plus Plaid bank reconciliation. Many churches evaluate Grain when they want tighter giving-to-ledger automation and a cleaner treasurer workflow.
- Can Grain Ledger replace QuickBooks for a church?
- Yes. Grain Ledger is purpose-built for church fund accounting rather than small-business bookkeeping with classes. It supports restricted and unrestricted funds, giving integrations, AP workflows, and GAAP-style reports churches need for boards and auditors.
- Does Grain Ledger offer migration help?
- Yes. Grain Ledger includes free migration support for churches moving from QuickBooks, spreadsheets, Aplos, ParishSoft, or other systems.
Free Church Accounting
Free to Start. Scales as You Grow.
No credit card required. Full features for churches under $20k in contributions.
Starter
For churches under $20k in monthly spend
Accounting
- 1 Bank Connection
- Unlimited Funds
- Accrual & Cash Basis
- 3 Users
- Standard Roles
- One-Click QuickBooks Migration
Giving Intelligence
- Donor Insights
- Donor Development
- DAF Analytics
- Giving Statements
- ChMS Integrations
Spend Management
- ≤ $20k Monthly Expenses
- AI Invoice Scanning
Budgets
- 1 Active Budget
Reporting
- Standard GAAP Reports
- Custom Dashboards
- Dimension Tags Reporting
Support
Growth
Popular
For growing congregations
Accounting
- 3 Bank Connections
- Unlimited Funds
- Accrual & Cash Basis
- 3 Users
- Standard Roles
- One-Click QuickBooks Migration
Giving Intelligence
- Donor Insights
- Donor Development
- DAF Analytics
- Giving Statements
- ChMS Integrations
Spend Management
- Unlimited Monthly Expenses
- AI Invoice Scanning
- Email Invoice Automation
Budgets
- Unlimited Active Budgets
Reporting
- Standard GAAP Reports
- Custom Dashboards
- Dimension Tags Reporting
Support
- Priority Email
Enterprise
For larger churches with complex needs
Accounting
- Accrual & Cash Basis
- Unlimited Bank Connections
- Unlimited Funds
- Unlimited Users
- Custom Roles
- One-Click QuickBooks Migration
Giving Intelligence
- Donor Insights
- Donor Development
- DAF Analytics
- Giving Statements
- ChMS Integrations
Spend Management
- Unlimited Monthly Expenses
- AI Invoice Scanning
- Email Invoice Automation
Budgets
- Unlimited Active Budgets
- Multi-Scenario Planning
Reporting
- Custom Reports
- Custom Dashboards
- Dimension Tags Reporting
Support
- Phone
Church Payroll
A standalone product, built into Grain
Pay your church staff, file payroll taxes, and keep every paycheck tied to the right fund. Priced and packaged on its own — no plan upgrade required.
Run church payroll without the bookkeeping cleanup
Modern payroll, time tracking, and tax filings — with every pay run posting straight to the right fund. No exporting, no re-keying, no month-end mess.
No plan upgrade required - works with Starter, Growth, or Enterprise
Simple, transparent pricing
Everything included
See how Grain Ledger compares for your church
Schedule a demo to walk through fund accounting, giving integrations, and reporting side by side with your current workflow.